Seconds - Special June 28, 2004 “SECONDS’ AUSTIN ADORABLE DIVAS SPECIAL COUNCIL MEETING OF THE COUNCIL OF QUEENS Monday, June 28, 2004 FQM Kathie French-Todd’s home Queens Present: Kathie French-Todd Bobbie Mabry Mary Ellen Magnuson Marie Holman Linda Cline Barbara Combs Queens Absent & Missed: Sarah Lawson l. AAD Monthly Luncheons: Much discussion ensued over the issue of the monthly luncheons. From now on, at least one member of the Queen’s Council is responsible for the luncheons in their entirety. Helpers who have already signed up, will be used strictly in a help mode - registration, name tags, etc. Decorations, if any, door prizes, to be paid from the amount collected for the luncheon. 2. July luncheon - Marie reported the July luncheon will be held at the Hyatt on Town Lake downtown Austin. Validated parking is available. Marie is working with them to finalize the menu. 3. Diva money issue - Convergence money (Diva AAD account) still on hand versus $20 Dooz (Diva Dooz) money, in the bank left over from luncheon expenses. It was decided: . Majority vote will prevail in regards to disbursement of Diva AAD money left over from the Convergence - all Diva queens are to vote (we will wait for final resolution until Sarah returns). . All money taken into the chapter as of January 1, 2004 in the way of Dooz stays in the new, separate Diva Dooz account. This new, separate account will be opened with Marie and Kathie as signatories where Dooz monies will deposited each month, expenses for decorations, name tags, sharpie pens, directory expense, $24/month for website maintenance, door prizes, etc., paid out, and remainder left in account for expense items that are incurred and needed. 4. Copywrite name: Kathie and Marie will look into getting the name Austin Adorable Divas copywrited. 5. Council Members’ Yearly Dooz: Kathie French-Todd moved and it was seconded, that Council members will not pay yearly Dooz. Passed unanimously. Also approved was that the yearly Dooz will be increased on 1-1-05 to $25.00/year. 6. 2003 Convergence Registration: It was decided unanimously that all current Council members plus Katrinka Koeninger and Susan Shaw will receive their $150.00 2003 Convergence registration back. Carol Clester is not included as she was comp’d her registration because of the large sponsorship she had obtained. 7. Vendors at Luncheons: When any outside vendor (e.g., Simon Shaw) requests vendor space for a monthly luncheon, this must be preapproved by the Council at least one month in advance, after submitting the Vendor Request Approval Form (Linda will design). The request will be submitted to the Council, the Council meeting one month before the requested date for approval/disapproval. 8. Cost of Luncheons: Approval was unanimously given to raise the cost of the luncheons to $17.00 - cost to restaurant maximum $15.00 or less walk-out cost. We would collect $17.00 to cover cost of expenses, i.e., door prizes, decorations, etc., as shown above. 9. AAD Council’s Luncheon Cost: Approved unanimously that the luncheon cost to Diva Council members will be the ‘wholesale’ cost that month. In other words, what the restaurant is charging for the meal without extra money built in to cover expenses. 10. September 2004 Monthly Luncheon - Barbara Combs, Queen, in charge, targeted for the Holiday Inn, which will be a trunk show. We’re looking at Berryhill Bahama Grill for October’s luncheon. 11. Divas Do Happy Hour - First gathering scheduled for Thursday, July 15th at the Iron Cactus North. Purple attire not required. 12. Trademark - Kathie brought up discussion of a new, copywrited logo for the chapter. Probably use State of Texas with big, froofy hat, star for Austin. Kathie will talk to Diva Arleen Harris who will be offered opportunity to design something; take a look at a fresh logo for the Divas. The Divas will pay for the design whoever designs it. If selected, we will ‘own’ it. 13. Austin Adorable Divas Tea Room - General discussion regarding the possibility of the Divas running a Tea Room. Nothing definitive decided - still in ‘what if’ stage. Discussions will be ongoing. 14. Next regular meeting of the Austin Adorable Divas Council is Wednesday, July 21st. Hopefully Sarah will be available. If we move to the 28th, then Kathie may be back from her vacation but then Sarah won’t be here. Respectfully, Bobbie Mabry, Resident Scribe