Seconds August, 2004 “SECONDS’ AUSTIN ADORABLE DIVAS MEETING OF THE COUNCIL OF QUEENS August 18, 2004 Hoover’s Restaurant - Hostess Queen Barbara Combs Queens Present: Sarah Lawson Bobbie Mabry Mary Ellen Magnuson Marie Holman Barbara Combs Queens Absent & Missed: Kathie French-Todd Linda Cline l. Financial - Marie passed out the financial report as of August 18th. The cost of the August monthly luncheon for Council members is $13.00. 2. Happy Hour - The next Diva Happy Hour will be Wednesday, September 22nd, again at Iron Cactus North. Attendance is picking up but emphasis needs to be made that this is a Red Hat event, purple clothing is not required, but they are expected to wear a red hat. Just look at the photos from the first 2 happy hours and you can see a several do not have on a hat, red or otherwise! 3. Use of Microphone at Luncheons, Other Vendors, Other Red Hat Groups, etc. - All announcements made at the monthly luncheons are to be cleared with a member of the Council first, and the MC of the luncheon will either make the announcement or the member will be allowed to make it, only after it is cleared. We don’t want any more ‘surprise’ announcements. The Divas will support all other chapters in their endeavors by making announcements at our luncheons of their events, posting links on our website to their chapters if requested, and will announce that the other chapter is selling raffle tickets to support their fund raising, but the Divas will not sell the tickets for them. Interested ladies will be directed to a designated person handling the tickets for the other chapter or will be given contact information for the Queen of the chapter. The Queen from another red hat chapter will send to Divamail, what they would like posted on our website. If the chapter would like an announcement made at our luncheon, they are to send this request to Divamail in advance of the luncheon where they desire the announcement made, which would include selling of raffle tickets. No selling of merchandise in this forum. Vendors - We will handle outside vendor requests at our luncheons on a case by case basis. We will ask for door prize(s) donation from the vendor. If we solicit the vendor, “suggest” a door prize donation at that time. We do not want vendors at every month’s luncheon, ideally no more than once a quarter, if possible. 4. Fredericksburg Trip - Linda is designing the registration form for this November 20th trip which had already been unanimously approved by all Council members. Diva Dooz-paying members will be notified first; if the 20 spots are not taken by Dooz Divas, then the announcement will be sent to those on our distribution list who attend meetings but don’t pay Dooz. Notice will go out when Bobbie returns from short vacation. 5. 2005 Dooz - We will begin accepting 2005 Dooz payments at November’s luncheon. The deadline for paying Dooz to be included in the 2005 Membership Directory will be the February 2005 luncheon. 6. Smithville December Parade - Will the Austin Adorable Divas be participating in this year’s Smithville parade? Since in all probability Arleen will be involved in Susan Shaw’s chapter’s float, the Divas decided to pass on this year’s parade by unanimous vote. 7. 2006 Convergence - Austin Adorable Divas Chairing Event. This is a MUST item for September’s Council meeting and hopefully all 7 members of the Council will be in attendance; if a Council member cannot attend September’s Council meeting, sending in your vote on this issue would be appreciated. Our decision needs to be made in advance of the upcoming October Convergence so that we can step up to the plate and volunteer to do the Convergence in 2006 if that is what the Divas want to take on again. The announcement would need to be made sometime during October’s Convergence. 8. Announcements at Luncheons - We need an agenda for each monthly luncheon so proper introductions and announcements don’t fall through the cracks. Queen Sarah Lawson was voted to be the official Diva luncheon MC. If Sarah is unable to attend a luncheon, then she will see that a replacement is available at that luncheon. The agenda should include: Welcome everyone to the luncheon, recognize all visitors and particularly guests of members, first time attendees, any birthdays being celebrated that month, talk about upcoming events, i.e., next month’s luncheon location, other upcoming events for that month, remind new members to have their picture taken for the Membership Directory before they leave, talk about our website which has information about the Bunco group, possible start of a 42 Game and any other pertinent information/announcements. 9. Website Enhancement - Mary Ellen has volunteered to set up a private link on the Diva website for Council members ONLY which will enable Council members to track who has responsibility for hosting monthly Council meetings, who is the Queen heading up a particular monthly luncheon, keeping track of action items, Minutes of Council meetings, unresolved issues, etc. This link will be password protected and that password and use of the link is absolutely for Council members only. Mary will begin working on it just as soon as she can. 10. Next regular meeting of the Austin Adorable Divas Council of Queens is Wednesday, September 15, 2004, hostess Queen Bobbie. Items to be covered at that meeting are: #1 Celebrate Queen Kathie’s August birthday, sign up for 2005 monthly luncheon chairs, sign up for hosting 2005 Council meetings. Bring your datebooks with you! Respectfully, Bobbie Mabry, Resident Scribe